ISSUE: VIDEO SCOREBOARD AND DISPLAYS FOR THE GAYLORD FAMILY-OKLAHOMA MEMORIAL STADIUM PROJECT – NC President Boren recommended the Board of Regents: I. Authorize the President or his designee to award a contract in an amount not to exceed $5,000,000, to Daktronics, Inc., of Brookings, South Dakota, the sole source provider, for the purchase and replacement of the video scoreboard and other video displays for the Gaylord Family-Oklahoma Memorial Stadium project; II. Authorize the President, the Athletics Director, or their designee, with the assistance of the Office of the General Counsel, to negotiate and execute a final agreement with Daktronics, Inc.; III. Authorize the President or his designee to submit the above acquisition for inclusion under the Oklahoma State Regents for Higher Education Master Lease- Purchase Program; and IV. Recognize and acknowledge that the University may fund certain costs of the above project prior to delivery of purchase proceeds from its own funds and, to the extent the University utilizes its own funds for said purposes, it is intended that proceeds of the Master Lease-Purchase Program will be utilized to reimburse the University. BACKGROUND AND/OR RATIONALE: The Athletics Department, in its continuing efforts to implement improvements for University athletic venues, enhance the experience of its patrons, and generate revenue through appropriate sponsorship recognition and displays, requests authorization to replace the south end zone scoreboard which will be demolished as part of the current stadium project and also install a new display in the new weight training and sport performance area at Gaylord Family Oklahoma Memorial Stadium. The requested actions will be undertaken and implemented as part of the current capital project prior to the start of the 2016 football season. It has been determined that a previously selected competitive bidder, Daktronics, Inc. of Brookings, SD, is the justified sole source provider that can meet the technology requirements and compatibility with existing equipment and infrastructure, repair and maintenance efficiency, consistent operational functionality and control, and infrastructure necessary for this project and existing equipment in other venues. The state of the industry video displays boards and equipment will be installed as part of the south end zone project with an anticipated completion date of August 30, 2016 for the South End Zone video display scoreboard and in the spring of 2017 for the Strength and Performance Center. The products and price are detailed below. THE UNIVERSITY OF OKLAHOMA October 27, 2015 9.1 South End Zone 46.8’X 166.8’13mm LED video display scoreboard $4,186,500 Strength and Performance Center 10.4 X 37.44’ 4mm LED video board $ 447,500 Custom control system upgrades for video displays $ 366,000 Total $5,000,000 The final project expense and authorization sought in this action includes a contingency that may be required related to final installation requirements for equipment at each of the facilities. The evaluation committee comprised the following individuals: Brandon Hall, Director of Business Operations, Athletic Department Luther Lee, Senior Associate Athletics Director, Athletic Department Brandon Meier, Assistant Athletics Director, Athletic Department Kenny Mossman, Senior Associate Athletics Director, Athletic Department Larry Naifeh, Executive Associate Athletics Director, Athletic Department David Payne, Senior Technology Strategist – Athletics, OU Information Technology Evaluation criteria were comparative price, quality of product, experience, service history, and delivery and installation time. The committee reviewed pricing of the sole vendor to similar projects at other institutions, and its past experience with similar products at the University’s athletic facilities. The committee also had available technical information, review, and comparative data from the project’s audio/visual consultant, WJHW, Dallas, TX, who have been involved in numerous similar installations at collegiate and professional sport facilities. The committee recommends award to Daktronics, Inc. of Brookings, South Dakota, as being the best value to the University. WJHW concurs in the committee recommendation. The Oklahoma State Regents for Higher Education (OSRHE) implemented the Master Lease-Purchase Program to facilitate for Oklahoma colleges and universities acquisitions of long-lived assets using the lease-purchase method. OSRHE submits funding requirements periodically through the State of Oklahoma Council of Bond Oversight and the Oklahoma Development Finance Authority, the conduit financing agency. Institutions fund the resulting debt service using current operating funds. The consolidation of multiple funding requests into a single debt issuance by the OSRHE greatly reduces the time and effort that would otherwise be required for an institution to finance the acquisition of a major capital asset. A Reimbursement Resolution by the Board is required in the event-because of timing-University funds must be used for the original acquisition, and reimbursement is needed from the lease proceeds. This Resolution constitutes a declaration of official intent as is required by the reimbursement regulations set forth in Regulation Section 1.150-2 of the Internal Revenue Code. Funding has been identified, is available and set aside within the Athletics Department budget identified for the current Gaylord Family-Oklahoma Memorial Stadium south end zone project.
So the new video board will be 46'8" x 166'8"
The current board is 31' x 166'
Texas A&M's recently installed board, that they billed as college footballs' biggest is 47' x 163'.
Auburn has now installed one that is 57" x 190'.
Texas' is 55' x 134'.
So the new video board will be 46'8" x 166'8"
The current board is 31' x 166'
Texas A&M's recently installed board, that they billed as college footballs' biggest is 47' x 163'.
Auburn has now installed one that is 57" x 190'.
Texas' is 55' x 134'.
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